Porta Bella Italian Restaurant

A. Reservations 1. If you wish to have one of the rooms reserved (20-35 guests), there will be a $ 50.00 room charge. However the rest of the wine cellar will be open to the public. A $100.00 non-refundable deposit will be needed when the reservation is made. The deposit will be applied towards your bill. 2. If you wish to close the cellar to the public, there will be a $100.00 room charge. You must guarantee sales of $500 for the first hour and $100 for each additional hour. A $ 350.00 deposit will be required upon reservation. The deposit will be applied towards your bill. Once the reservation is made, the deposit and reservation request form (page 2) must be received within 7 days to guarantee the reservation. Deposits are NON-REFUNDABLE. 3.The above charges apply to reservations made on Thursday through Saturday. The Cellar is typically closed Sunday through Wednesday. You may reserve the Cellar on one of these days. You will be required to guarantee food and beverage sales of $ 300.00. The room charge ($50.00) will be waived on Sunday through Wednesday reservations if you spend more than $ 400.00 in food and beverages. 4. Two weeks prior to your event, the banquet contract with menu and bar selections must be turned into the banquet manager. We will require your guarantee of the number of guests attending. It is not possible to lower the guarantee after this, however the guarantee may be increased after this time. If a guarantee is not submitted, the initial number indicated on the contract will be considered correct. Food quantities will be locked in at that time. You will be charged for the amount guaranteed. The banquet manager will determine the amount due and inform you of the amount due.
B. Menu selections 1. Appetizer menu choices are limited to a maximum of 8 selections from wine cellar appetizer menu. When planning your appetizer menu, you should allow for 8-10 pieces of appetizers per person. 2. Single entrée selections are strongly recommended. For buffets, menu choices are limited to a maximum of 2 selections from the buffet menu or pasta bar. Menu choices include choice of salad, bread and butter. The higher of the entrée prices will be charged if you choose 2 selections. 3. For sit down dinners, you may select up to 4 selections from the dinner or pasta bar menu. We will print up a separate menu for your guests. Menu choices include salad, bread and butter. Let the banquet manager know which salad you would prefer. 4. The banquet manager can assist you in your wine and beer selection. We will be happy to feature specific wines or beer for you. 5. All food and beverage must be purchased through the restaurant with the exception of cakes made by a licensed facility. There will be a $.50/guest plating charge on cakes brought in. 6. All prices are subjected to an 18% gratuity; a 5.5% sales tax is then added to the total amount. 7. All prices are subjected to an 18% gratuity. Wisconsin law requires that a 5.5% sales tax be added to the total amount of the bill including service charges.

C. Beverage options. 1. Cash bar–includes house brands, call liquors and top shelf brands, wines, imported and domestic beers and soft drinks. Guests pay for their own drinks. There is a $ 25.00 per hour gratuity on cash bars. Minimum of 2 hours. 2. Featured wines and beer – Host will provide a selection of wine or beer to be paid for by the host. An 18% service charge and will be add to the bill. All other drinks will be treated as a cash bar. 3. Host sponsored – All drinks will be put on a tab that will be paid for by the host at the end of the event. At the beginning of the event, please provide a credit card for the bar charges. A) We recommend that drink tickets be used as a means of controlling your costs. B) An 18% service charge will also be applied. The hourly gratuity will be waived. 4. The person hosting the function is ultimately responsible for any underage or excessive drinking and the resulting damages or fines. Porta Bella’s enforces Wisconsin State Law that you must be 21 to drink. Porta Bella will not serve anyone under the age of 21 even if accompanied by a legal guardian. Porta Bella will be checking ID’s. 5. We offer a complete selection of beverages for your function. It is our policy that all beverages must be purchased from the restaurant. 6. Non-alcoholic beverages (coffee, tea and soft drinks) are available for $ 1.75/person. Refills are free.
D. Payments and charges 1. Deposits are to be paid when the reservation is booked. Deposits are NON-REFUNDABLE. 2. All menu prices are subject to change. Prices will be locked in 30 days prior to the event. 14 days prior to the event, menu selections and prices will be locked in and contract must be signed and sent back to the restaurant. 3. Full payment must be made 14 days prior to event. 4. Additional charges incurred on the day of the event (i.e., host sponsored bar) are due and payable on the day of the event. At the beginning of the event, please provide a charge card for the additional charges. 5. Groups requesting state exemptions must submit a copy of their tax exemption certificate along with the banquet contract.
E. Miscellaneous 1. The banquet manager prior to the event must approve affixing anything to the walls or ceilings. 2. Linen service is available at an additional cost. 3. The restaurant reserves the right to charge a service fee for setup with extraordinary requirements. 4. Porta Bella assumes no responsibility for the damage, loss or theft of merchandise or articles left in the wine cellar prior to, during or after a function. 5. By signature, the guest acknowledges and accepts the above policies. Please fill out the form (see printable menu), sign and return both pages within 7 days of reservation along with the deposit. Please fax this document to (608) 256-1210. 6. If you prefer to mail the request form and deposit, our mailing addres is: Porta Bella, 425 N. Frances St., Madison, WI 53703.